Job Overview

We are seeking a proactive and detail-oriented Bilingual Secretary to support executive leadership and administrative teams in Kuwait. The ideal candidate will be fluent in both Arabic and English, have strong organizational and communication skills, and thrive in a fast-paced environment. This internship-level role offers hands-on exposure to office operations, document management, scheduling, and cross-functional coordination within a dynamic organization.

About the Company

Our client is a forward-thinking organization committed to excellence in its industry. We value integrity, collaboration, and continuous learning, and we provide a supportive environment where interns can gain practical experience, develop professional competencies, and contribute meaningfully to daily operations.

Key Responsibilities

• Manage multi-channel communications (phone, email, and in-person) in both Arabic and English with professionalism and confidentiality.
• Coordinate and schedule meetings, travel arrangements, and calendar management for executives and departments.
• Prepare, format, and edit internal and external documents, reports, and presentations in both languages.
• Maintain organized electronic and physical filing systems, records, and archives in compliance with company policies.
• Assist with HR and onboarding tasks, including documentation collection and workflow tracking as needed.
• Support procurement and office supply management, including vendor communications and inventory tracking.
• Coordinate internal communications, announcements, and meeting minutes; distribute follow-up actions and reminders.
• Handle basic bookkeeping support, expense reporting, and invoice processing under supervision.
• Collaborate with cross-functional teams to ensure smooth day-to-day operations and project coordination.

Qualifications and Requirements

• Bachelor’s degree in any discipline or related field; internship position with a relevance to office administration is preferred.
• Fluent in both Arabic and English (written and spoken).
• Proven excellent written and verbal communication skills; professional email and presentation etiquette.
• Strong organizational abilities with keen attention to detail and ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with calendar management tools; basic tech-savviness for document management systems.
• Discretion and the ability to handle confidential information with integrity.
• Proactive, reliable, and able to work independently as well as within a team.
• Residency or eligibility to work in Kuwait; ability to commute to designated office location in Kuwait.

Required Skills

• Bilingual fluency in Arabic and English
• Administrative support and calendar coordination
• Document drafting, editing, and formatting
• Filing systems and records management
• Vendor coordination and basic procurement support
• Excellent communication and interpersonal skills
• Problem-solving and time-management capabilities
• Proficiency with MS Office and basic IT literacy

Benefits and Perks

• Hands-on internship experience with exposure to multiple business functions
• Mentorship from experienced professionals and potential for full-time opportunities upon successful performance
• Professional development opportunities and training resources
• Competitive stipend or hourly wage as applicable to internship terms
• Dynamic and inclusive work environment in Kuwait