Job Description

We are seeking a highly organized and proactive Office Coordinator / Administrative Executive to oversee and manage all aspects of daily office operations. This role combines administrative excellence with hands on coordination across order monitoring, shipment management, item verification, authentication processes, and packaging quality control.

The ideal candidate will ensure seamless workflows, accurate documentation, and timely execution of tasks while maintaining the highest standards of quality, reliability, and professionalism. They will coordinate with external partners, follow up on operational tasks, and anticipate potential issues to implement effective solutions.

This role also involves supporting process improvements, maintaining proper records, tracking orders and shipments, ensuring adherence to internal procedures, and contributing to the overall efficiency and smooth functioning of the office. The candidate will play a critical role in maintaining operational excellence and supporting the brand’s commitment to quality and efficiency.

Skills

Administrative & Coordination

• Exceptional organizational and administrative skills
• Strong attention to detail for verification, authentication, and quality control
• Ability to monitor orders, track shipments, and manage follow-ups
• Skilled in documentation, record keeping, and reporting
• Ability to manage multiple priorities effectively
• Flexible and adaptable in a fast-paced environment
• Ability to work independently and as part of a team
• Initiative to identify process improvements and enhance efficiency

Technical & IT

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with data entry, tracking, and reporting tools
• Basic IT troubleshooting and system usage
• Ability to quickly learn and work with internal office software

Communication & Languages

• Clear and professional communication in both Arabic and English writing and speaking
• Ability to coordinate with internal teams and external partners
• Strong interpersonal skills and professional presentation
• Proper appearance and personal skills

Other Requirements

• Valid driving license
• High reliability, discretion, and confidentiality
• Strong problem-solving skills with proactive escalation
• Time management and ability to handle multiple responsibilities effectively