Key Roles and Responsibilities:

1. Contract Preparation and Administration.

• Draft, review, and finalize tender documents, contracts, and service agreements in line with WJO standards and procedures.
• Prepare detailed Scope of Work (SOW), technical specifications, and evaluation criteria in coordination with user departments.
• Ensure all contract documents are clear, complete, and compliant with company and joint operating agreements.
• Administer post-award contract management including variations, amendments, and change orders.

2. Tendering and Procurement Process.

• Initiate and manage the Invitation to Tender (ITT) process for service, engineering, and construction contracts.
• Coordinate with user departments, legal, and finance to ensure tender documentation accuracy and completeness.
• Conduct pre-bid meetings, respond to bidder clarifications, and facilitate technical and commercial evaluations.
• Prepare bid tabulations and evaluation reports for management approval.

3. Contract Negotiation and Award.

·      Lead or assist in commercial and contractual negotiations with bidders.

·      Ensure that contract terms mitigate risk and align with WJO’s commercial interests.

·      Prepare award recommendations and obtain necessary internal approvals.

4. Post-Award Management.

• Monitor contractor performance and compliance with contractual obligations (schedule, safety, quality, cost).
• Manage change orders, claims, and disputes in coordination with Legal and relevant stakeholders.
• Review and certify contractor invoices and progress payments based on contractual terms.
• Maintain contract records, correspondences, and documentation for audit and reporting purposes.

5. Compliance, Risk, and Governance.

• Ensure compliance with WJO contracting procedures, HSE requirements, and Joint Operating Agreement.
• Identify potential contractual risks and propose mitigation strategies.
• Support internal and external audits related to contracting activities.

6. Coordination and Support.

• Liaise with user departments (Engineering, Operations, Maintenance, Projects, and Finance) to understand contract needs and priorities.
• Provide contract interpretation and guidance to project and field teams.
• Participate in regular contract review meetings and performance evaluations with contractors.

7. Reporting and Continuous Improvement.

• Maintain contract status reports, highlighting key milestones, pending actions, and financial exposure.
• Contribute to the development of contracting strategies and best practices to enhance operational efficiency.
• Support digital transformation and automation of contracting processes where applicable.

Skills

• Proficiency in SAP / ERP systems and MS Office tools.
• Excellent communication, negotiation, and analytical skills.
• Minimum 10-15 years experience in contract engineering or contract administration.