Duties and Responsibilities:

• Maintains calendars; types daily schedule; schedules appointments, etc.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Greet visitors and determine whether they should be given access to specific individuals.
• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
• Assist in planning and preparations for meetings, conferences and conference telephone calls.
• Assist in customer service, follow up for the sales representatives, and replace a procurement officer when required.
• Make business travel arrangements for executives.
• Develop a communications channels with internal and external staff and clients.
• Performs responsible and complex administrative and secretarial duties.
• Type reports, memos, letters and other documents using relevant computer software in English and Arabic.
• Translate a variety of reports into English and Arabic.
• Editing/Proofing Shorthand/Speed writing.
• Maintains personnel files and time sheets.
• Sets up and maintains filing systems.

Skills

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Self-driven, results-oriented with a positive outlook, and a clear focus on high quality and business profit.
• Well-presented and businesslike, sufficiently mobile and flexible.
• Mature, credible, and comfortable in dealing with senior big company executives.
• Able to communicate and motivate via written media with presentations skills.
• Ability to develop, plan, and implement short- and long-range goals.
• Must be an excellent face-to-face and telephone communicator.
• Ability to communicate effectively, both orally and in writing.
• Keen for new experience, responsibility and accountability.
• Excellent communication and relationship building skills.
• Must be adept in use of MS Office, Internet and email.
• Ability to create, compose and edit written materials.
• Able to get on with others and be a team-player.
• Well organized, communicative and dedicated.
• Ability to coordinate and organize meetings.
• Must be mature and domestically secure.
• Ability to analyze and solve problems.
• Ability to think outside the box.
• Excellent command of Arabic & English.
• Computer and presentation skills.

Experience in related filed is a must.