Job Purpose: Responsible for providing full administrative services support for the Government Relations department.
Duties and Responsibilities
- Assist the Government Relations Manager in providing administrative services and support for Visa department.
- Determine the Government Relations department needs and requirements and report it to the Visa Manager.
- Facilitate residency, Civil ID, KDL renewals, residency transfers, issuing new visa using government portals not limited to PAM, Ministry of Interior.
- Complete all the documents related to Visa and badge issuance.
- Screen incoming calls and correspondence and respond independently when possible.
- Maintain an updated and secured database including all documents related to the visa and immigration activities.
- Assist the Government Relations Manager in fulfilling and implementing security procedures for Visa department.
- Implement the Government Relations Department’s policies and the set procedures in order to achieve the Department’s objectives.
- Perform photocopies, faxes and file important records/documents.
- Perform other duties related to the job as assigned by the Direct Management.
Skills
- Minimum of 4– 6 years of relevant experience.
- Proficient in Microsoft Office Suite, particularly Excel, Word, and PowerPoint, to create and manage documents and presentations effectively.
- Proficient in Arabic typing
- Strong organizational skills, enabling efficient management of multiple tasks and priorities in a fast-paced environment.
- Excellent verbal and written communication skills, essential for effective interaction with team members and clients.
- Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing demands.
- Familiarity with accounting software and financial reporting tools to assist in document preparation and data management.
- Attention to detail, ensuring accuracy in all tasks and contributing to the overall quality of work produced.
- Time management skills, allowing for the prioritization of tasks to meet deadlines and support team objectives.