We are seeking a dedicated and detail-oriented Procurement & Admin Assistant to join our dynamic team. This role is pivotal in supporting the procurement activities and administrative functions of our organization. The ideal candidate will have a strong understanding of procurement processes, excellent organizational skills, and the ability to work efficiently in a fast-paced environment. As a Procurement & Admin Assistant, you will play a crucial role in ensuring that our operations run smoothly and efficiently, contributing to the overall success of the company.

Responsibilities:

1. Assist in the procurement process by sourcing suppliers, obtaining quotes, and processing purchase orders to ensure timely delivery of goods and services.
2. Maintain accurate records of procurement activities, including vendor information, contracts, and purchase history.
3. Coordinate with various departments to understand their procurement needs and provide support in acquiring necessary materials and services.
4. Prepare and maintain administrative documents, such as reports, memos, and correspondence, ensuring they are accurate and up-to-date.
5. Support the finance department by processing invoices and ensuring timely payments to suppliers.
6. Assist in organizing and scheduling meetings, including preparing agendas and taking minutes.
7. Conduct market research to identify potential suppliers and evaluate their offerings against company needs.
8. Implement and maintain filing systems, both electronic and physical, to ensure easy access to important documents.
9. Provide general administrative support to the procurement team and other departments as needed.

Preferred Candidate:

1. Strong attention to detail and accuracy in all tasks, ensuring high-quality work output.
2. Excellent communication skills, both verbal and written, to effectively interact with suppliers and internal teams.
3. Ability to multitask and prioritize workload in a fast-paced environment without compromising quality.
4. Proficient in using Microsoft Office Suite, particularly Excel, for data analysis and reporting.
5. Demonstrated problem-solving skills and the ability to think critically in procurement scenarios.
6. Experience in a similar role within the procurement or administrative field is highly desirable.
7. Strong organizational skills with the ability to manage multiple projects and deadlines.
8. Proactive attitude and a willingness to learn and adapt to new processes and technologies.
9. Ability to work independently as well as part of a team, fostering a collaborative work environment.
10. Familiarity with procurement software and systems is an advantage.

Skills

• Procurement Knowledge: Understanding procurement processes, supplier management, and negotiation techniques to ensure effective purchasing decisions.
• Organizational Skills: Ability to manage multiple tasks efficiently, keeping track of deadlines and priorities to ensure timely completion of projects.
• Communication Skills: Strong verbal and written communication skills to articulate needs and collaborate effectively with team members and suppliers.
• Data Analysis: Proficiency in Excel and other data management tools to analyze procurement data, track spending, and generate reports.
• Attention to Detail: A meticulous approach to work that ensures accuracy in documentation, data entry, and procurement processes.