Job Description

Roles & Responsibilities

Job Title: Executive Secretary to the CEO

Job Code: ESC-001

Grade: A1

Department: CEO Office

Your Impact

• 100% accuracy and reliability in managing the CEO's calendar and commitments

• Zero missed deadlines for Board packs, approvals, and time-sensitive documents

• Seamless coordination across professional and personal priorities, with minimal escalations

What you will do

• Diary & Schedule Management: Manage the CEO's calendar; issue daily briefings; weekly look-aheads; and proactively prioritize high-value appointments.

• Meetings & Executive Support: Coordinate meetings, agendas, minutes; track action items; manage approvals and expense reconciliations.

• Board & Shareholder Liaison: Liaise with the Board, Chairman, and Shareholders; coordinate Board meetings and packs with discretion.

• Communication: Manage the CEO's inbox and calls; draft correspondence and announcements on the CEO's behalf.

• Personal Affairs Management: Organize the CEO's personal records, travel, household matters, and private engagements.

How success is measured

• Zero confidentiality breaches across professional and personal matters

• Accurate, timely calendar management with no missed commitments

• Smooth coordination of Board meetings and documentation

• Strong working relationships with executive, Board, and household stakeholders

• Positive feedback on discretion, professionalism, and responsiveness

You will thrive here if you have…

• Bachelor's degree in Business Administration or related field

• Minimum 5 years' experience supporting C-level executives, ideally in a confidential capacity

• Fluent in English & Arabic (spoken & written)

• A personal commitment to health, wellness, and fitness, aligned with the values of the CEO's office

• Proactive, discreet, highly organized, and composed under pressure

• Strong judgment and excellent interpersonal skills

• Tech-fluent and responsive across time zones when business demands it

Competencies we value

• Discretion - Safeguarding confidential and sensitive information at all times

• Organization - Structuring priorities and managing complexity with ease

• Communication - Clear, professional, and timely correspondence

• Initiative - Anticipating needs before they're raised

• Composure - Staying calm, efficient, and solutions-focused under pressure