We are seeking a highly organized and proactive Executive Personal Assistant (PA) to support the Chief Financial Officer (CFO) at our prestigious automotive dealership and distributor in Kuwait. The ideal candidate will play a pivotal role in ensuring the smooth operation of the CFO's office, managing a variety of administrative and executive tasks. This position requires a meticulous individual with strong communication skills, who can maintain professionalism and confidentiality in a fast-paced environment. The Executive PA will be responsible for coordinating schedules, preparing reports, and facilitating communication between the CFO and other departments. This is an excellent opportunity for someone who thrives in a dynamic setting and is eager to contribute to the success of our organization.

Responsibilities:

1. Manage the CFO's calendar, including scheduling meetings, appointments, and travel arrangements while prioritizing conflicting demands.
2. Prepare and edit correspondence, reports, and presentations to ensure clarity and professionalism.
3. Act as a liaison between the CFO and internal/external stakeholders, ensuring effective communication and follow-up on action items.
4. Conduct research and compile data for reports and presentations, providing valuable insights to support decision-making.
5. Maintain an organized filing system for both electronic and paper documents, ensuring easy retrieval and confidentiality.
6. Assist in the preparation of financial reports and budgets by gathering necessary data and documentation.
7. Coordinate special projects and initiatives as directed by the CFO, ensuring timely completion and alignment with company objectives.
8. Monitor and respond to emails and inquiries directed to the CFO, managing priorities and escalating issues as necessary.
9. Support the CFO in strategic planning and execution of key initiatives that drive business growth.
10. Foster a positive and collaborative work environment by building strong relationships with team members and stakeholders.

Preferred Candidate:

1. Proven experience as an Executive Assistant or similar role, preferably in a corporate or financial environment.
2. Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced setting.
3. Strong verbal and written communication skills, with a keen attention to detail.
4. Ability to maintain confidentiality and handle sensitive information with discretion.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with financial software.
6. Demonstrated ability to work independently and take initiative to solve problems.
7. Strong interpersonal skills with the ability to build rapport and collaborate with diverse teams.
8. Adaptability and flexibility to manage changing priorities and demands.
9. Knowledge of the automotive industry is a plus, enhancing understanding of the business context.
10. A proactive approach to continuous improvement and personal development.

Skills

• Time Management: The ability to effectively prioritize tasks, manage schedules, and meet deadlines is crucial for an Executive PA, ensuring that the CFO's time is optimized.
• Communication Skills: Strong written and verbal communication skills are essential for drafting correspondence and interacting with stakeholders, ensuring clarity and professionalism in all communications.
• Organizational Skills: Exceptional organizational abilities help maintain an orderly workflow, manage multiple tasks simultaneously, and ensure that important documents and information are easily accessible.
• Attention to Detail: A keen eye for detail is necessary for preparing reports and presentations, ensuring accuracy and professionalism in all outputs.
• Problem-Solving Skills: The ability to think critically and resolve issues proactively is important for navigating challenges that may arise in the CFO's office.