Job description

We are seeking a highly organized, detail-oriented, and experienced Administrative Secretary to join our team.

• Handle daily administrative and secretarial tasks, including filing, data entry, correspondence, and document management.
• Follow up on Letters of Credit (LCs) with banks, customers, and suppliers, ensuring timely processing and completion.
• Review and coordinate LC-related documentation, ensuring accuracy and compliance with requirements.
• Coordinate with shipping, logistics, and finance departments regarding shipment documents and payment procedures.

Skills

• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint, enabling efficient document creation and data management.
• Strong organizational skills that allow for effective multitasking and prioritization of tasks in a fast-paced environment.
• Excellent verbal and written communication skills, ensuring clear and professional interactions with colleagues and clients.
• Ability to work independently and as part of a team, fostering collaboration and support among team members.
• Basic financial literacy, including familiarity with bookkeeping and invoicing processes, to assist finance-related tasks.
• Strong attention to detail, ensuring accuracy in all aspects of work, from document preparation to data entry.
• Flexibility and adaptability to changing priorities and tasks, demonstrating a proactive approach to problem-solving.
• Working knowledge of Letters of Credit (LCs) and related documentation.
• Previous experience in an administrative or secretarial role, preferably within a shipping, logistics, or trading company.