Position Summary:

The Executive Secretary provides high-level administrative support to executives and senior management, ensuring the smooth operation of the office and facilitating effective communication across departments. This role involves handling confidential information, managing schedules, and coordinating meetings and events.

Key Responsibilities:

• Manage the executive’s calendar, scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Serve as the point of contact between executives and internal/external stakeholders.
• Organize and maintain files and records in accordance with company policies.
• Coordinate logistics for meetings and events, including venue selection and catering.
• Conduct research and compile information for reports and presentations.
• Monitor and manage communications, responding to inquiries in a timely manner.
• Assist in the preparation of budgets and financial reports.
• Participate in special projects and initiatives as needed.
• Maintain confidentiality regarding sensitive information.

Qualifications:

• Bachelor’s degree in Business Administration or related field (preferred).
• Proven experience as an executive secretary or in a similar administrative role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong attention to detail and problem-solving skills.

Skills

Skills:

• Discretion and confidentiality.
• Strong interpersonal skills and the ability to build relationships.
• Ability to work independently and as part of a team.
• High level of professionalism and a positive attitude.

Working Conditions:

The Executive Secretary typically works in an office environment and may encounter stressful situations related to deadlines or executive demands. Flexibility in work hours may be required.