The Secretary role in Al Kuwait, Kuwait, is an essential position that supports the smooth functioning of the office environment. This role requires a detail-oriented individual who can manage administrative tasks efficiently while maintaining a professional demeanor. The Secretary will be responsible for various clerical duties, including managing correspondence, scheduling appointments, and assisting with the organization of office operations. The ideal candidate will possess strong communication skills and the ability to multitask effectively.

Responsibilities:

1. Manage and organize office correspondence, including emails, letters, and phone calls.
2. Schedule and coordinate appointments, meetings, and travel arrangements for staff.
3. Maintain and update filing systems, both electronic and paper-based.
4. Prepare and distribute meeting agendas, minutes, and reports as required.
5. Assist in the preparation of presentations and other documents for meetings.
6. Handle incoming and outgoing mail and packages efficiently.
7. Support the team in project management tasks and administrative duties.
8. Ensure office supplies are stocked and manage inventory levels.
9. Provide excellent customer service to clients and visitors.
10. Maintain confidentiality of sensitive information and documents.

Preferred Candidate:

1. Strong organizational skills with attention to detail.
2. Excellent verbal and written communication abilities.
3. Ability to work independently and as part of a team.
4. Proficient in Microsoft Office Suite and other office software.
5. Adaptability to changing priorities and tasks.
6. Positive attitude and professional demeanor.
7. Ability to manage time effectively and meet deadlines.
8. Experience in a similar administrative role is a plus.
9. Strong problem-solving skills and initiative.
10. Willingness to learn and grow within the organization.

Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong typing skills with a high level of accuracy.
• Excellent interpersonal and communication skills.
• Ability to prioritize tasks and manage time effectively.
• Knowledge of office management systems and procedures.
• Basic understanding of bookkeeping and accounting principles.
• Familiarity with scheduling and calendar management tools.
• Strong attention to detail and problem-solving abilities.