Basic Scope of Job

The role holder is responsible for managing the complete supply chain process for our Client – Entity including gathering specifications, identifying the suppliers, and monitoring them based on the contractual terms. The role holder also works with third-party vendors to resolve delays in the procurement channels. The role holder shall carry out his duties in accordance with the stipulated business policies and procedures.

Key Responsibilities

Strategic Responsibilities

• Provides management information and insights on all dimensions of business performance to facilitate discussion and decision making, both on a periodic basis and for ad-hoc management requests.
• Provides inputs and supports the preparation of the annual budget for own department, tracks expenditure and ensures adherence to the budget.
• Supports the development of the workforce plan for own department by providing inputs based on workload analysis and forecasting trends.
• Assists in the implementation of Client's vision, mission and cultural values across all employee groups in the department.
• Implements and monitors approved department policies, procedures and controls so that all relevant procedural/legislative requirements are fulfilled while delivering quality, cost-effective services.

Core Responsibilities

Logistics:

• Coordinate and manage the annual stock count activities to ensure accuracy and accountability of inventory.
• Serve as the primary point of contact for the Gulf Supply Chain logistics team, coordinating various services related to Kuwait operations.
• Review and validate invoices related to supply chain activities, including freight, clearance, and duties, to ensure accuracy and compliance.
• Oversee warehousing activities, including both inbound and outbound operations, to maintain high standards of due diligence.
• Optimize warehouse space utilization to improve efficiency and storage capacity.
• Regularly review and update Environmental, Health, and Safety (EH&S) practices within the warehouse to ensure a safe and compliant working environment.

Purchasing:

• Manage the procurement of spare parts to ensure timely availability and optimal inventory levels.
• Oversee fleet management including renewal, cancellation and addition to maintain efficient and cost-effective transportation operations.
• Administer and manage subcontracting contracts to ensure compliance and alignment with business needs.
• Handle Maintenance, Repair, and Operations (MRO) procurement to support continuous operational efficiency.
• Source new vendors both locally and overseas as needed to secure essential services and products for the business.
• Build and maintain strong relationships with suppliers to ensure high-quality service, timely deliveries, and favourable terms.
• Develop and implement saving initiatives across different supply chain categories, regularly tracking progress to meet annual savings targets.

Facilities management:

• Oversee facilities management, ensuring all equipment functions properly and addressing any faults or issues promptly.
• Maintain and uphold housekeeping standards across all facilities, reporting any deficiencies or issues.
• Monitor and ensure outsourced contractors' work complies with quality and performance standards.
• Manage the negotiation and renewal of leases, as well as the establishment of new lease agreements, to align with business needs

People Management.

• Supports the development of a continuous talent pipeline for key roles in own department and provides mentoring for high potential talent in the team.
• Organizes and supervises the activities of team members in a manner that supports self-management and continuous improvement.

Provides coaching, and formal and informal feedback to team members in order to support their continuous development.

Skills

Minimum Qualifications

• Bachelor’s degree in business management/administration or equivalent

Professional Certifications

• Relevant certifications such as Certified Professional in Supply Chain Management (CPSM)/ Certified International Procurement Professional (CIPP) or equivalent preferred

Years of Experience

• Minimum of 3 years of relevant experience in supply chain management including experience handling external suppliers/vendors in a multinational organization

Nature of Experience

• At least 5 years in positions of progressively increasing managerial responsibilities

Language Skills

• Fluent written and spoken English essential, Arabic preferred