Job Description

Roles & Responsibilities

To support and assist project management team by managing and controlling projects documentation of company, all customers & vendors associated with of proposal, projects and product related issued drawings / documents in a timely and efficient manner.

• Manage projects documentation as per project specifications, applicable standards and procedures.

• Develop and issue project specific document control procedures based on Project Specification and applicable procedures.

• Create and own Master Document List (MDL) as per procedures and project requirements.

• Examine project documents to verify completeness and accuracy of data.

• Maintain a filing system in CS10 and manage flow correspondence through proper transmittals.

• Establish communication protocol and filing system in EDMS and manage correspondence through proper transmittals.

• Work with project team in preparation and finalization of Project Final Documentation or Dossiers and compile hardcopies of data books as per specification.

• Monitor status of project documentation according to schedule and follow up with client/vendor/internal team for timely delivery.

• Prepare project status reports and memorandums.

• Attend project progress review meeting.

• Training/supporting project participants on document control tools.

• Train and mentor new recruits/junior staffs in document control and conduct periodic training to project participants on document control tools and requirements.

• Periodical audit of project documentation performance.

Desired Candidate Profile

Key Indicators:

• 3-7 years Industry experience

• Hands on Experience in Multiple EDMS.

• Experience using Adobe Acrobat Pro.

• Prior work experience in Production Facility Engineering, Management of Construction suppliers, Site Engineering support for Precommissioning, Commissioning activities.

  
  

  Expertise:

• Diverse systems and documentation procedures.

  
  

  Processes: Sale/Tender Phase:

• Gate B/C inputs

  1. Doc infra setup

  2. MDL

Project Execution Phase:

• Project Audits (Internal process reviews)

• Complete documentation management

Other Conditions / Requirements:

Interfaces: This list is not exhaustive:

• Project Manager

• Planners / Controllers

• Quality

• HSE

• Engineering / Procurement