Overview

We are seeking a capable and organized Secretary and Office Administrator to join our team in Hawalli, Kuwait. The successful candidate will provide comprehensive administrative support, ensure smooth office operations, and act as a liaison between management, staff, clients, and vendors. This role requires a proactive approach, strong communication skills, and the ability to manage multiple tasks with discretion and efficiency.

About the Company

We are a dynamic organization committed to delivering high-quality services and exceptional client experiences. Our team values professionalism, integrity, and teamwork, and we are dedicated to fostering a collaborative work environment that supports career growth and operational excellence.

Key Responsibilities and Duties

• Provide comprehensive administrative support to senior management and team members.
• Manage executive calendars, scheduling meetings, and coordinating complex itineraries.
• Handle front-desk activities, greet visitors, and maintain a professional image of the office.
• Coordinate travel arrangements, accommodations, and related expense reporting.
• Prepare, review, and format correspondence, reports, and presentations with attention to detail.
• Organize and maintain filing systems, databases, and document control processes.
• Assist with human resources tasks such as onboarding, maintaining employee records, and basic HR support as needed.
• Coordinate procurement of office supplies, equipment, and vendor relations; manage invoices and payments in collaboration with the finance team.
• Prepare meeting materials, take minutes, and follow up on action items.
• Ensure compliance with company policies and escalate issues to appropriate stakeholders.
• Support internal communications and ensure timely dissemination of information across departments.

Qualifications and Requirements

• Higher Diploma or equivalent; relevant professional certifications are a plus.
• 3 to 10 years of experience in secretarial or office administration roles.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong written and verbal communication skills in English; proficiency in Arabic is an advantage.
• Excellent organizational and time-management abilities with a keen eye for detail.
• Ability to handle confidential information with discretion and integrity.
• Professional demeanor, strong interpersonal skills, and customer-service orientation.
• Ability to multitask, prioritize duties, and work independently as well as in a team.

Required Skills

• Administrative support and coordination
• Calendar and travel management
• Communication and interpersonal skills
• Document preparation and filing systems
• Vendor management and basic procurement
• Meeting coordination and minute-taking
• Data entry and records management
• Problem-solving and prioritization

Benefits and Perks

• Competitive salary aligned with experience and qualifications
• Health insurance and annual leave in accordance with Kuwaiti labor laws
• Professional development opportunities and potential for career advancement
• Accessible Hawalli location with modern office facilities
• Supportive team environment with a focus on work-life balance