Key Work:

To coordinate and manage ancillary support services, to arrange for local purchases of stationery, equipment, and other business related purchases within the authority limits specified.

To assist / coordinate with the regular administrative duties for the department.

To coordinate the purchase of furniture and office equipment and the delivery and installation of the same.

To coordinate the collection and distribution of internal and external mail

To provide for efficient transportation assistance to department / unit employees and visitors as per the company policy.

To help employee’s receive their security access control cards, in case of new hires and act as a liaison with other departments to coordinate necessary tasks for the employees concerned.

To communicate with unskilled staff and ensure their work is monitored and is to the satisfaction of all concerned.

To coordinate and ensure proper upkeep and maintenance of office premises, and office equipment

To develop and manage effective internal and external relationships.

Knowledge, Skills, Education & Experience required

Knowledge

• Knowledge of administrative policies, principles, and techniques.
• Knowledge of Company policies and procedures.
• Knowledge of purchasing policies, principles, and techniques.
• Knowledge of security principles and techniques.

Behavioural Skills:

• Planning & Organizing
• Communicating & Influencing
• Team Working
• Liaising & Networking
• Know How
• Skills
• Skill in maximizing use of time and available resources; works in a purposeful and well-focused manner.
• Skill in initiating follow-up on pending matters.
• Skill in organizing data and information.
• Skill in communicating effectively both orally and in writing with individuals of differing social and economic levels within the community.
• Demonstrated ability to listen effectively, and to absorb and retain the information provided.
• Demonstrated ability to make the maximum use of time, available resources, and to work in a purposeful and well-focused manner.
• Skill in adhering to policies and procedures in accomplishing job objective.
• Skill in utilizing appropriate interpersonal styles and methods of communications to gain agreement or acceptance of an idea or activity.
• Demonstrated ability to communicate effectively both orally and in writing.
• Demonstrated ability to work in a productive and congenial manner with co-workers.

Education & Experience

A diploma in a relevant discipline (Desirable - A Bachelor’s degree in a relevant discipline)

1 to 4 years of relevant experience