Qualifications & Experience:

• Diploma in administration or related field (with equivalency by the Kuwait Ministry of Higher Education)
• Strong proficient in Microsoft Office.
• Minimum of 3 years of experience within the same or related field.
• Proficient in English and Arabic.

Key Accountabilities:

• Provide vital support by handling day-to-day administrative tasks, such as document preparation, filing, and file maintenance. Demonstrate effective communication skills, maintain confidentiality, ensure accuracy, and remain attentive while performing administrative office work.
• Proactively send reminders and notifications to promote punctuality and ensure thorough preparedness.
• Organize and update documents systematically to facilitate easy retrieval, uphold strict confidentiality, and maintain a corresponding electronic filing system.
• Handle incoming and outgoing correspondence, emails, and phone calls, directing inquiries to the appropriate professionals. Draft routine correspondence and documents as needed.
• Coordinate and manage team members' calendars, scheduling meetings, appointments, and travel bookings while supporting management through these arrangements to ensure their readiness for future commitments.
• Assist in organizing meetings, conferences, and events, including logistics, catering, and technology setup, as requested. Ensure to distribute meeting materials to attendees.
• Utilize appropriate software to develop a wide range of documents, reports, and presentations as needed.
• Perform general administrative tasks such as photocopying, scanning, filing, and data entry.
• Resolves administrative problems by analyzing information, identifying, and communication solutions.
• Provide requested information by answering questions and fulfilling specific requests.
• Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.