Admin Assistant - Oryx

lxbfYeaa - Kuwait - Kuwait City
Job Title: Admin Assistant

Job Code: Admin Assistant

How To Apply

Please use the link (confidential to complete the job application form.

Email CV: confidential

Job Description:

Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.

Key Responsibilities

  • Assist with day-to-day operations of company-wide Admin functions.
  • Responsible for managing the day-to-day operations of the Admin department for the company and all its sister concerns
  • Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.
  • Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.
  • Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.
  • Maintains an up-to-date database of company licenses (and staff residencies, if required).
  • Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).
  • Coordinate and report on business trips
  • Supervise managing company documents and archives through the Admin Assistant and Office Assistant.
  • Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff
  • Obtain Management approval on agreement / Transactions / Payments,. Etc as deemed necessary
  • Serve as an aide to the family and liaising with the office
  • Handle travel arrangements as and when required
  • Conducts research and analysis tasks are required.
  • Handle confidential and non-routine information
  • Provides clerical and administrative support to the Office Manager, as well as to ALL functional heads.
  • Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.
  • Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.
  • Occasionally handles confidential and non-routine information.
  • Undertakes general administrative tasks as required by top management.
  • Acts as a floating CSR depending on workload.
  • Any other task as required by the management.

People Management

  • Organize people, information, and other resources.
  • Ensure that office equipment is maintained, relevant records are up to date and that's all administration processes work effectively.

Self-Management:

  • Achieve the highest levels of proficiency in all skills required to perform the role.
  • Ensure that performance goals set by and agreed with management are achieved during the course of the year

Minimum Requirements & Key Skills:

  • Bachelor’s Degree. Certification in a relevant field is a plus
  • Prior relevant experience in office management and administration.
  • Communication Proficiency
  • Willingness to learn
  • Excellent independent initiative
  • Data entry and strong documentation skills
  • Ability to follow up and proactive attitude
  • Ability to work under pressure
  • Proficient in MS Office, email, tech-savvy.

Language Skills:

  • Excellent oral and written communication skills in English.

Job Type:

  • Full-time

Work location: Kuwait City

Job Types: Full-time, Permanent

Pay: From KD0.100 per month

Application Question(s):

  • To proceed further with your job application please fill out our internal job application form confidential

This job has been sourced from an external job board.

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Post date: 20 August 2024
Publisher: LinkedIn
Post date: 20 August 2024
Publisher: LinkedIn