·        Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.

·        Answer phones promptly and use good judgment to prioritize the distribution of messages in a timely manner.

·        Schedule appointments and maintain calendars.

·        Arrange and coordinate meetings, conferences, and travel arrangements.

·        Prepare and disseminate correspondence, memos, and forms.

·        Support and facilitate the completion of regular reports.

·        Maintain filing systems, both electronic and physical.

·        Keep inventory of all office supplies and place orders for replacement when required.

·        Provide administrative support to team members as needed.

·        Handle confidential information with discretion.

·        Monthly preparation and distribution of salaries for house and personal staff.

·        Coordinate with different departments in terms of preparation of rental agreements and licenses of Real Estate department properties.

·        Serving as the primary contact for department and house staff for their official needs.

·        Responsible for the preparation of payment letters and liaising with the finance department for general building maintenance and contracts.

·        Preparing rent receipts and collecting cash payments, then depositing them with the cashier.

· Managing maintenance requests by coordinating with technicians for department buildings and Owner residences.

Skills

·        Customer Focus – 1

·        Teamwork – 2

·        Culture awareness – 1

·        Communicating & Influencing – 1

·        Achieving results – 1

·        Attention to details – 2