Position Overview

We are seeking a dynamic and highly organized Executive Secretary to support the Managing Director (MD) and Chief Executive Officer (CEO). This role requires excellent presentation, English communication, and time-management skills, along with the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be polished, discreet, and proficient in MS Office and design tools such as Photoshop, ensuring smooth coordination of executive, client-facing, and project-related activities.

Key Responsibilities

Executive & Administrative Support

- Manage daily agenda, schedules, and priorities for MD and CEO.

- Ensure timely preparation of reports, presentations, and documentation.

- Handle confidential and sensitive information with utmost discretion.

Client & Guest Relations

- Meet and greet important customers, business partners, and VIP visitors.

- Represent the company professionally with excellent interpersonal skills and presentation.

- Assist with organizing corporate/social events and media-related coordination.

Project Coordination

- Maintain accurate project documentation (contracts, correspondence, and meeting minutes).

- Prepare project-related correspondence, subcontract agreements, and work orders for signature.

- Coordinate with departments to ensure timely project support.

Travel & Logistics

- Arrange travel, visas, accommodation, and itineraries for management and staff.

- Ensure smooth execution of official trips with cost and time efficiency.

Presentation & Creative Support

- Prepare professional reports, charts, and presentations in Excel and PowerPoint.

- Support with design requirements (social media creatives, internal documents, event materials) using Photoshop/graphic tools.

Skills

Qualifications & Skills

- Bachelor’s degree in Business Administration, Communications, or related field.

- 3–5 years of experience as an Executive Assistant, Office Manager, or similar role.

- Excellent presentation and interpersonal skills; ability to interact confidently with senior stakeholders.

- Strong time management and organizational skills; ability to multitask effectively.

- Proficiency in MS Office Suite (Excel, PowerPoint, Word) and Photoshop (or similar design tools).

- High level of discretion, confidentiality, and professionalism.

- Fluent in English