Administrative Officer

The Administrative Officer plays a crucial role in ensuring the smooth operation of administrative functions within a construction and building company. This position requires a detail-oriented individual with strong organizational skills and the ability to handle multiple tasks efficiently. The Administrative Officer will support various departments by managing office tasks, coordinating schedules, and facilitating communication between teams. This role is ideal for candidates who thrive in a fast-paced environment and possess a proactive approach to problem-solving.

Responsibilities:

1. Assist in the preparation of reports, presentations, and other documentation as required.
2. Coordinate communication between departments to ensure smooth workflow and project execution.
3. Maintain accurate records and files, ensuring compliance with company policies and procedures.
4. Implement and maintain office policies and procedures to enhance efficiency.
5. Provide administrative support to senior management as needed.
6. Manage employee attendance records accurately.
7. Calculate payroll, including salaries and overtime.
8. Use the Ministry of Interior website for visa renewal and handling visa-related issues.

Preferred Candidate:

• Presentable and smart with a professional demeanor.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite, especially Excel.
• Ability to work independently and as part of a team.
• Detail-oriented with a focus on accuracy.
• Problem-solving mindset with the ability to adapt to changing priorities.
• Experience in the construction industry is a plus.
• Strong time management skills to meet deadlines.
• Ability to maintain confidentiality and handle sensitive information.
• Positive attitude and willingness to learn.

Skills

• Proficient in office management software and tools.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Knowledge of basic accounting and budgeting principles.
• Familiarity with human resources processes and procedures.
• Excellent problem-solving and decision-making abilities.
• Strong attention to detail and organizational skills.
• Ability to work under pressure and meet tight deadlines.