The Administrative Assistant plays a crucial role in ensuring the smooth operation of the office environment in the Pet Supplies industry. This position is ideal for individuals who thrive in a fast-paced setting and possess excellent organizational skills. The Administrative Assistant will be responsible for a variety of tasks that support the administrative functions of the company, contributing to the overall efficiency and effectiveness of the team.

Responsibilities:

1. Manage and organize office operations and procedures to ensure efficiency.
2. Assist in the preparation of regularly scheduled reports and presentations.
3. Handle incoming calls, emails, and other communications with professionalism.
4. Maintain filing systems and ensure records are up to date and easily accessible.
5. Coordinate appointments and meetings, ensuring all necessary materials are prepared.
6. Support the team with administrative tasks, including data entry and document preparation.
7. Assist in managing office supplies and inventory, placing orders as necessary.
8. Provide exceptional customer service to clients and vendors.
9. Help with onboarding new employees and training them on office procedures.
10. Contribute to team projects and initiatives as required.

Preferred Candidate:

1. Strong attention to detail and accuracy in work.
2. Excellent communication skills, both written and verbal.
3. Ability to multitask and prioritize effectively in a busy environment.
4. Proficient in Microsoft Office Suite and other relevant software.
5. Strong problem-solving skills and the ability to work independently.
6. Positive attitude and a willingness to learn and adapt.
7. Experience in the pet supplies industry is a plus.
8. Ability to maintain confidentiality and handle sensitive information.
9. Strong interpersonal skills to build relationships with team members and clients.
10. Time management skills to meet deadlines consistently.

Skills

• Minimum 2 years’ experience in General Administrative position.
• Must possess thorough knowledge of HR practices, computer skills and be telecom conversant.
• Bachelor’s degree in business administration.
• Proficient with Microsoft Word, Excel, and PowerPoint.
• Proficient command of written and spoken English and Arabic.