The Facilities Administrator plays a crucial role in ensuring the smooth operation and maintenance of facilities within a preschool, nursery, or daycare setting. This position involves a variety of tasks that contribute to creating a safe, welcoming, and efficient environment for children, staff, and parents. The ideal candidate will be proactive, organized, and possess a strong attention to detail to manage various administrative and operational duties effectively.

Responsibilities:

1. Oversee daily operations of the facility, ensuring compliance with health and safety regulations.
2. Coordinate maintenance and repair activities, liaising with service providers and contractors.
3. Manage inventory of supplies and equipment, ensuring availability and proper storage.
4. Assist in budget management by tracking expenses related to facility operations.
5. Implement and maintain facility policies and procedures for staff and parents.
6. Conduct regular inspections of the premises to identify areas requiring attention or improvement.
7. Organize and schedule facility usage for events and activities.
8. Support staff in maintaining a clean and organized environment for children.
9. Respond to inquiries and concerns from parents regarding facility operations.
10. Prepare reports on facility conditions and maintenance activities for management review.

Preferred Candidate:

1. Strong organizational and multitasking skills.
2. Excellent communication and interpersonal abilities.
3. Ability to work independently and as part of a team.
4. Detail-oriented with a proactive approach to problem-solving.
5. Experience in facility management or a related field.
6. Knowledge of health and safety regulations applicable to childcare facilities.
7. Flexibility to adapt to changing priorities and demands.
8. Basic understanding of budgeting and financial management.
9. Commitment to providing a safe and nurturing environment for children.
10. Willingness to engage with parents and staff to foster a collaborative atmosphere.

Skills

• Proven experience as a Facilities Administrator preferably within an education setting. 
• Exeperience supervising a small team
• Basic knowledge of technical/engineering operations and facilities best practices.
• Basic knowledge of accounting and finance principles.
• Excellent verbal and written communication in English. 
• Excellent organisational skills 
• Proficiency in Microsoft Office and other administrative tools
• Proficient in facility management software and Microsoft Office Suite.
• Strong knowledge of health and safety regulations.
• Excellent organizational and time management skills.
• Ability to communicate effectively with diverse groups.
• Basic financial management and budgeting skills.
• Problem-solving and critical thinking abilities.
• Experience in vendor management and contract negotiation.
• Ability to conduct inspections and assessments of facilities.