Job Description: Recruitment Coordinator

Department: People & Culture

Reports to: Chief People & Culture Officer (CPO)

Location: Kana Group, Kuwait

Position Overview: The Recruitment Coordinator is responsible for supporting the People & Culture department in executing the recruitment and selection processes. The role involves handling all aspects of the recruitment cycle, from posting job advertisements to onboarding new employees. The Recruitment Coordinator ensures a smooth and efficient process, contributing to the attraction and retention of top talent within the organization.

Key Responsibilities:

• Recruitment Process Management
• Coordinate the full recruitment cycle, from sourcing candidates to onboarding.
• Assist in drafting and posting job advertisements on various platforms (internal and external).
• Conduct initial resume screening to identify qualified candidates.
• Schedule and organize interviews, coordinating between candidates and hiring managers.
• Ensure timely feedback is provided to candidates and maintain regular communication with them.
• Candidate Sourcing & Talent Pipeline
• Source potential candidates through online channels (e.g., LinkedIn, job boards).
• Build and maintain a database of potential candidates for current and future roles.
• Network and attend recruitment events and career fairs to identify talent.
• Coordination with Hiring Managers
• Work closely with hiring managers to understand staffing needs and role requirements.
• Provide recommendations and insights on the talent market and recruitment strategies.
• Ensure clear communication of recruitment timelines and updates to all stakeholders.
• Onboarding & New Hire Orientation
• Prepare and organize onboarding materials and ensure new hires receive a seamless introduction to the organization.
• Facilitate pre-employment paperwork and background checks.
• Support new hires through their first days, including orientation scheduling and follow-up on onboarding feedback.
• Reporting & Metrics
• Maintain accurate records of all recruitment activities, tracking key metrics such as time-to-fill and cost-per-hire.
• Generate reports and provide insights to the CPO on recruitment performance and challenges.
• Ensure compliance with internal recruitment policies and external legal requirements.
• Administrative Support
• Maintain and update recruitment databases and applicant tracking systems.
• Handle all recruitment-related inquiries and correspondence.
• Assist with any additional projects or duties as assigned by the CPO.

Qualifications & Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1-3 years of experience in recruitment or HR coordination roles.
• Strong organizational and time management skills, with attention to detail.
• Excellent communication and interpersonal skills.
• Familiarity with recruitment software, applicant tracking systems (ATS), and other HR tools.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Key Competencies:

• Strong interpersonal and networking skills.
• Ability to work under pressure and manage multiple priorities.
• Adaptability and a proactive approach to problem-solving.
• Team player with a collaborative mindset.