Job Summary
Our law office is seeking a friendly and organized Legal Receptionist to manage our
front desk. In this role, you will answer and redirect phone calls when necessary,
greet clients and other visitors at the office when they arrive, schedule client
appointments, and take accurate messages for attorneys and other staff. On a daily
basis, you will also sort and distribute mail, organize client files, and assist lawyers
with other administrative duties. Legal experience is a plus but not required.
Duties and Responsibilities
1. Welcoming clients and visitors upon arrival at reception
2. Answering, screening, and forwarding phone calls in a professional manner
3. Assisting clients and visitors with the location of legal staff
4. Scheduling and confirming appointments
5. Observing business etiquette, and maintaining a professional appearance
6. Directing the flow of mail, faxes, and deliveries to reach the intended
recipients
7. Ordering and replenishing office supplies
8. Managing the maintenance and repair of office equipment
9. Assisting with copying, scanning, faxing, emailing, note-taking, and travel
bookings
10. Preparing meeting facilities and arranging refreshments.
11. Manage Office Supplies
12. Filling System / Organize Files
13.Data Entry
Skills
Qualifications and skills:
- Fluency in both English and Arabic (conversing, reading, and writing)
- Undergraduate degree, High School, or equivalent experience
preferred but not required
Minimum 1- 3 years of office experience is required
- Solid work history
- Microsoft Word and Excel: Intermediate/Advanced proficiency.
- Office collaboration Tools such as Teams and SharePoint experience is preferred
- Strong attention to detail and customer service
- Strong organization, time management, and prioritization skills
- Ability to learn quickly and adapt easily to changing circumstances