Job description
We are seeking a highly-organized and-oriented Secretary to support our executive team. The successful candidate will be responsible for handling administrative duties, arranging meetings, and managing correspondence all while maintaining high levels of confidentiality and productivity.
Job Responsibilities:
- Manage the executive team's schedules and coordinate appointments and meetings
- Communicate with clients, suppliers, and other stakeholders on behalf of the executive team
- Screen and direct phone calls and emails to the appropriate parties and handle in an efficient and professional manner
- Assist with preparations for meetings, including scheduling meeting rooms, preparing agendas, and taking minutes
- Manage travel arrangements and accommodations for the executive team, including flights, accommodations, and transportation
- Maintain accurate records and files, both electronically and manually, of all company documents
- Contribute to the overall operation of the office by performing general clerical duties as needed.