Qualifications:

• Bachelor’s degree in business management or related field.
• Minimum 5 years of relevant experience in EPC, Oil & Gas, or Construction projects.
• Proven experience in project coordination, documentation, and executive-level support.

Responsibilities:

• Manage and control all official correspondence, reports, and project documentation, ensuring accuracy and timely circulation.
• Monitor and follow up on management directives, project action items, and departmental submissions to ensure completion.
• Consolidate and present operational and project performance updates for management review.
• Track and ensure timely processing of ECPs, technical submissions, and approvals.
• Coordinate management meetings, project reviews, and departmental briefings, ensuring follow-up on all action points.
• Maintain confidential records and sensitive management information with utmost discretion.
• Serve as the central communication point between management, project teams, and support departments.

Key Performance Indicators (KPIs):

• Action Item Completion Rate: % of management-assigned tasks completed within deadlines.
• Report Accuracy & Timeliness: % of reports submitted on time and error-free.
• ECP & Submission Turnaround: Average time to process and circulate technical submissions and approvals.
• Meeting Follow-up Efficiency: % of action items from meetings completed within agreed timelines.
• Communication Effectiveness: Timely and accurate information flow between management, projects, and departments.

Skills

Skills:

• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Proficient in project documentation and reporting tools (MS Office, project management software).
• High level of discretion and confidentiality.
• Ability to follow up, monitor, and ensure compliance with management directives.
• Strong problem-solving and decision-support skills.