Admin Assistant is responsible for administrative support, office operations, and ensuring smooth day-to-day workflow. Duties include handling government filings, HR tasks (payroll, recruitment, employee records), basic accounting (invoices, expenses, financial reports), and assisting staff with daily operations.

• Answer and direct phone calls.
• Organize and schedule appointments.
• Write and distribute email, correspondence memos, letters and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Submit and reconcile expense reports.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Greet clients and make them feel comfortable, both in person and over the phone.
• Directing communications between colleagues and customers, organizing schedules and events, entering data, bookkeeping, maintaining office equipment.
• Provide recommendations according to customer needs or preferences.
• Provide essential overview to potential clients, such as services and range of pricing.
• Maintain social media account and respond to clients enquiries.
• Organizing, preparing and submission of completed paper works to related governmental organizations.
• Ensure client records are up to date.

Skills

• Self-motivated, highly organized and detail-oriented
• Verbal and written communication skills.
• Basic math and accounting skills.
•  Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
•  Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task