Function:

The position is responsible for handling the group’s purchasing activities and ensuring that all purchase requests are processed in a timely and cost effective manner. This position shall negotiate and source products and services and shall manage vendors and suppliers to ensure performance in line with the organization’s requirements.

Primary Duties & responsibilities include but not limited to:

·       To implement the purchasing program, policies & procedure to meet the organization’s requirements.

·       Possess Good knowledge of Inventory management and expertise in usage of inventory management software (Oracle Fusion and Hospitality) & Microsoft office

·       Maintain expiry track sheet & communicate with concern department prior expiry.

·       Responsible of cost saving measures towards Cost of Goods Sold.

·       Supervise GCC Team on purchases functions

·       To be responsible for purchasing and stocking all kinds of food materials/printing/non-food items/packaging for all restaurants of the company

·       Understanding of tax implications related exports & imports.

·       To continuously evaluate products, services and vendors to determine improvement and also to source products that provides the best value

·       Support finance team in related suppliers reconciliation queries.

·       Identify and develop reliable sources of supply.

·       Identify and organize adequate storage for all perpetual inventory items and implement corporate policy, products and initiatives in order to maximize cost effectiveness.

·       Process purchase requests from departments.

·       Ensure physical stock take is conducted as scheduled.

·       Responsible for inventory module, review purchase order and store process

·       Establish standard purchasing specifications.

·       Establish adequate record keeping and issuance procedures.

·       Protect inventories from waste, spoilage and theft.

·       Purchase the correct goods and materials at a competitive price and proper quantities/volumes.

·       Regular reports on goods purchased and inventory levels so to allow for more effective future purchasing.

·       Update and maintain all necessary documents with confidentiality yet keeping an easily accessible style of management

·       Travel as per management plans to participate in fairs, exhibitions etc.

·       Able to deal with shipping companies and a fair knowledge of Logistics and bank documentations

·       Maintain effective and efficient MIS and generate reports desired by the management

·       Keep abreast of the marketplace with latest trends, innovation and value

·       Any other duties as assigned by direct line manager.

Skills

Skills:

·       Basic understanding of accounting, negotiation and able to perform routine purchase transactions.

·       Good knowledge of Inventory management and expertise in inventory software & Microsoft office.

·       Ability to analyze financial data and prepare stock reports, statements and projections.

·       Skills to maintain all accounting and procurement filing systems/ documentation.

·       Knowledge of customs and clearance.

Qualifications:

• Bachelor’s Degree in Commerce
• 5 years related experience; with 2 years in Managerial role