Job description

1. Provides comprehensive level of assistance to ensure smooth and efficient operations. 
2. Provides high level of administrative and clerical support to the unit, department or function. 
3. Prioritizes and manages multiple projects simultaneously, and follow-up on issues in a timely manner. 
4. Collect and prepare background documents for various tasks. 
5. Follow the university rules and regulations. 
6. Act as a first point of contact for the Office of the Dean (COE) and provide a high level of client services to AU students.  
7. Prepare routine and non-routine documents such as memos, letters, emails, and other correspondences as required.
8. Establish and maintain an effective filing system for all confidential documents and reports and ensure that they are stored in a safe and secure location. 
9. Support the administrative preparation of each semester including but not limited to the following:
10. Updated and accurate students lists (new, existing and repeaters).
11. Students and faculty timetables.
12. Contact students, when necessary, for various reasons including but not limited to timetables changes, late registration, low attendance, census date of registration withdrawal etc.
13. Undertake other duties as required. 

Skills

• Bachelor’s degree in relevant field.
• Minimum 1 year experience in relevant field.
• Well developed communication and interpersonal skills.
• Highly developed organizational and time management skills.