Job description

The Records Clerk is responsible for maintaining, organizing, updating, and accurately recording company records and related financial and administrative information. The role requires a high level of accuracy, confidentiality, attention to detail, and effective coordination with employees, customers, and relevant departments.

Duties and Responsibilities:

• Maintain accurate and up-to-date company records, documents, and files.
• Enter, update, and verify data in the relevant accounting and electronic systems.
• Organize and maintain physical and electronic records in accordance with company procedures.
• Review records and documents to ensure accuracy, completeness, and proper documentation.
• Assist with various financial and administrative record-keeping activities.
• Support the Accounting Department in maintaining financial records and documentation.
• Prepare, organize, and retrieve records and documents as required by authorized personnel.
• Ensure that records are properly classified, stored, and easily accessible when needed.
• Coordinate with employees, customers, and other departments to obtain and exchange required information.
• Assist in monitoring and maintaining records related to financial transactions and cash flow activities.
• Ensure compliance with applicable company policies, accounting procedures, and regulatory requirements.
• Maintain confidentiality of sensitive company, financial, employee, and customer information.
• Identify discrepancies or missing information in records and report them to the relevant supervisor.
• Use available technology and electronic systems to improve the efficiency and accuracy of record-keeping activities.
• Perform other related duties and responsibilities as assigned by the direct supervisor.

Qualifications:

• Specialized University Degree in Accounting.
• Diploma in Accounting.

Experience:

• Fresh Graduate.
• 3 years of experience in financial accounting, with at least 2 years in the food industry or government companies.

Skills

Communication

• Ability to communicate effectively both verbally and in writing.
• Ability to communicate effectively with employees and customers at all levels.
• Effective communication with colleagues, supervisors, and other departments through providing and exchanging information.
• Promote and support easy access to information within the company.

Professional Skills and Competencies

• Ability to handle various financial and record-keeping tasks.
• Knowledge of accounting procedures and best practices.
• Strong numerical and calculation skills.
• Familiarity with the company’s cash flow management processes.
• Ability to work effectively under pressure.
• Ability to implement and comply with financial and regulatory policies and procedures.
• Good knowledge of the company’s business operations, with strong forecasting and observation skills.
• Ability to maintain accurate records and ensure information is properly documented and organized.
• Strong attention to detail and accuracy when handling financial and administrative records.

Technological Skills

• Good knowledge of technological systems and software used within the Accounting Department.
• Proficient in using computers and electronic applications.
• Ability to use modern technologies and digital tools to improve work efficiency.
• Ability to maintain and update electronic records and databases accurately.

Languages

• Proficiency in Arabic.
• Proficiency in English.

Personal Skills

• Strong commitment to ethical standards, integrity, and trustworthy practices.
• Ability to take responsibility and build trust with others.
• High level of accuracy, reliability, and attention to detail.
• Ability to maintain confidentiality when handling company and financial information.

Job Description – Records Clerk

The Records Clerk is responsible for maintaining, organizing, updating, and accurately recording company records and related financial and administrative information. The role requires a high level of accuracy, confidentiality, attention to detail, and effective coordination with employees, customers, and relevant departments.

Duties and Responsibilities

• Maintain accurate and up-to-date company records, documents, and files.
• Enter, update, and verify data in the relevant accounting and electronic systems.
• Organize and maintain physical and electronic records in accordance with company procedures.
• Review records and documents to ensure accuracy, completeness, and proper documentation.
• Assist with various financial and administrative record-keeping activities.
• Support the Accounting Department in maintaining financial records and documentation.
• Prepare, organize, and retrieve records and documents as required by authorized personnel.
• Ensure that records are properly classified, stored, and easily accessible when needed.
• Coordinate with employees, customers, and other departments to obtain and exchange required information.
• Assist in monitoring and maintaining records related to financial transactions and cash flow activities.
• Ensure compliance with applicable company policies, accounting procedures, and regulatory requirements.
• Maintain confidentiality of sensitive company, financial, employee, and customer information.
• Identify discrepancies or missing information in records and report them to the relevant supervisor.
• Use available technology and electronic systems to improve the efficiency and accuracy of record-keeping activities.
• Perform other related duties and responsibilities as assigned by the direct supervisor.

Qualifications:

• Specialized University Degree in Accounting.
• Diploma in Accounting.

Experience:

• Fresh Graduate.
• 3 years of experience in financial accounting, with at least 2 years in the food industry or government companies.