Order Processing and Documentation: 

• Process Purchase Orders (POs) and ensure all procurement documents for tender contracts are accurately prepared and submitted according to the tender requirements. 
• Maintain detailed records of all procurement actions related to tenders, ensuring data accuracy and document integrity.  

Financial and Contract Compliance: 

• Assist in the management of financial transactions related to tenders, including the verification of invoices and the processing of payments in accordance with contract terms. 
• Ensure all contractual obligations are met and documented, maintaining compliance with both the tender conditions and organizational policies. 

Logistics and Inventory Management: 

• Ensure the processing of Goods Received Notes (GRN) in the ERP system upon the arrival of goods at the warehouse. 
• Coordinate with warehouse personnel to expedite the delivery of tender goods to central medical stores or other designated locations, ensuring all required documents are accurate and included. 
• Monitor and manage the transfer of Trade Stock vs. Tender Stock in emergencies to prevent penalties, ensuring reimbursement for any trade stock used. 

Quality Control and Compliance Reporting: 

• Assist in the verification of goods and services against contract specifications to ensure quality and compliance. 
• Prepare and submit compliance and status reports, providing accurate updates on procurement activities related to tenders. 
• Prepare and submit reports regularly to the direct manager covering all the Tender activities. 

Regulatory Adherence: 

• Ensure procurement activities adhere to all relevant regulations and standards outlined in the tender documents. 
• Regularly update and maintain procurement logs to reflect current activities and ensure transparency and accountability. 

Skills

• Bachelor's Degree in Commerce, Business Administration, Procurement, Supply Chain Management, or related field. 
• Minimum of 2 - 5 years of experience in the same or related field. 
• Accountability 
• Attention to Details 
• Communication Skills 
• Interpersonal Skills 
• Teamwork and Collaboration 
• Time Management 
• Proficiency in English and Arabic languages.