The HR Associate will work closely with the recruitment team and business stakeholders to ensure that the vacancies are filled in a timely and efficient manner. The jobholder will be required to source, interview and hire candidates in the Automotive Group.

RECRUITMENT:

•    Manage recruitment of vacancies on Recruitment Management System (currently SAP E-Recruit) and external job boards such as Bayt, LinkedIn, Social Media, Community Website or groups and etc.

•    Time bound sourcing, screening and selection of candidates for authorised recruitment requirements;

•    Maintain relationships with the Hiring Managers and act as a consultant to their recruiting needs

•    Initiate and maintain relationships with External Recruitment Agency for Mass Recruitment

•    Manage interview schedules for both local and overseas candidates. This will include preparation and co-ordination of  interview schedules and coordination of events on the day 

•    Assist in arranging and coordinating specific Recruitment Trips to overseas locations and Recruitment open day events 

•    Maintain an updated recruitment tracker for each division and send weekly report with the recruitment progress

  

ON-BOARDING & ADMINISTRATION:

Local Recruitment Admin procedure & On-boarding Task:

•    Coordinate with the selected candidate about the required documents such as civil ID copy, passport w/ residency copy and work permit copy

•    Cross check w/ ES the visa transferability of selected candidate

•    Create offer approval on Talent Hub & prepare employment contracts;

•    Hand over the employment docs to the recruitment assistant for residency transfer papers request

•    Liaise with the recruitment assistant / ES on the transfer papers;

•    Coordinate with the offered candidates to collect their transfer papers & follow up with them till they return it back signed

•    Hand over the full documents pack to the recruitment assistant for ES  / payroll submission

•    Initiate on-boarding for selected candidates on Talent Hub

Overseas Recruitment Admin procedure & On-boarding Task:

•    Create offer approval on Talent Hub & prepare employment contracts;

•    Coordinate with the selected candidate about the required documents such as passport copy, educational degree copy if required, pre-medical,..etc

•    Liaise with the recruitment assistant to request their work visa (NOC)

•    Follow up with ES / recruitment assistant on NOC issuance & attestations if needed

•    Courier the NOC to the offered candidate or agency

•    Arrange with the offered candidate or agency the travel arrangement of candidates

•    Coordinate with Facilities (for temporary accommodation), ATA (for ticket), Businesses (Induction schedule, air ticket approval & daily transportation) & Transportation for airport pick-up.

•    Coordinate with the recruitment assistant upon arrival on candidate to release the salary advance & to hand over the new joiner’s full documents pack

•    Initiate on-boarding for selected candidates on Talent Hub

 

Education:

•    University degree

Experience:

•    4 – 6 years in recruitment function

Technical/Functional (Knowledge / Skills):

•    Excellent Microsoft application computer skills;

•    Mass / Bulk hiring experience is a must

•    Good track record of delivering to deadlines is essential;

•    Ability to use latest Sourcing Techniques like LinkedIn, Bayt & other job boards & Social Networking Tools

Behavioral:

•    Have a passion in recruiting

•    Self-motivated and hardworking;

•    Ability to work under pressure and prioritize carefully;

•    Sense of urgency to understand and deliver to the needs of the business.