Job Overview

We are seeking a highly organized and professional Secretary/Administrative Assistant to join our team in Kuwait. This internship-level role offers a structured learning environment within a dynamic organization, providing crucial support to executive and administrative functions. The successful candidate will develop strong administrative, communication, and problem-solving skills while contributing to efficient office operations and project support.

About the Company

Our company is a reputable organization dedicated to delivering high-quality services and solutions. We value proactive communication, teamwork, and a culture of continuous learning. As a Kuwait-based employer, we offer a collaborative workspace, opportunities for growth, and exposure to diverse business operations.

Key Responsibilities and Duties

• Provide professional front-desk support and handle incoming inquiries via phone, email, and in-person interactions.
• Manage calendar scheduling, meeting coordination, and room reservations for executives and teams.
• Prepare, format, and edit correspondence, reports, presentations, and other documents.
• Coordinate travel arrangements, itineraries, and expense reporting for staff as needed.
• Maintain organized electronic and physical filing systems; ensure data integrity and confidentiality.
• Assist with basic accounting and procurement tasks, including invoice processing and purchase orders under supervision.
• Support HR-related activities such as onboarding, documentation, and maintaining personnel records.
• Collaborate with cross-functional teams to facilitate project timelines and deliverables.
• Prepare meeting materials, minutes, and action item follow-ups; monitor progress and deadlines.
• Support office operations, including supplies management, vendor coordination, and facility-related needs.

Qualifications and Requirements

• University degree (Bachelor level) in Business Administration, Office Management, or a related field.
• Internal internship program eligibility; strong interest in pursuing a career in administration and operations.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint) and basic email/calendar tools; familiarity with collaboration platforms is a plus.
• Strong written and verbal communication skills in English; Arabic language skills are advantageous.
• Excellent organizational abilities with meticulous attention to detail and multitasking capacity.
• Ability to handle confidential information with discretion and maintain professional professionalism at all times.
• Proactive mindset, reliability, and a positive team-oriented attitude.
• Ability to work in Kuwait and meet the required work authorization and local regulations.

Required Skills

• Administrative Support
• Calendar and Scheduling Management
• Document Preparation and Editing
• Communication and Interpersonal Skills
• Time Management and Multitasking
• Data Entry and Filing Systems
• Vendor and Travel Coordination
• Problem-Solving and Initiative

Benefits and Perks

• Structured internship program with mentorship and training opportunities.
• Competitive stipend aligned with local norms for internship roles.
• Exposure to cross-functional teams and multiple departments.
• Potential for full-time opportunities based on performance and business needs.
• Supportive work environment with opportunities to develop professional skills and networks.