The Admin Assistant and Executive Secretary position at our medical clinic in Al Kuwait offers a dynamic opportunity for individuals looking to contribute to a fast-paced healthcare environment. This role is essential in ensuring the smooth operation of administrative tasks while supporting the executive team. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities:

1. Manage and organize the executive's schedule, including appointments and meetings.
2. Prepare and maintain confidential documents and reports.
3. Assist in the coordination of office activities and operations to ensure efficiency.
4. Handle correspondence, including emails and phone calls, with professionalism.
5. Support the preparation of presentations and other materials for meetings.
6. Maintain office supplies and inventory, ensuring availability for daily operations.
7. Assist in the onboarding process for new staff members.
8. Implement and maintain filing systems for easy access to information.
9. Coordinate travel arrangements and itineraries for the executive team.
10. Provide general administrative support to other departments as needed.

Preferred Candidate:

1. Strong communication skills, both verbal and written.
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
3. Ability to work independently and as part of a team.
4. Excellent time management and organizational skills.
5. Detail-oriented with a focus on accuracy.
6. Ability to handle sensitive information with discretion.
7. Experience in a medical or healthcare setting is a plus.
8. Adaptability to changing priorities and tasks.
9. Proactive approach to problem-solving.
10. Strong interpersonal skills to interact with diverse individuals.

Skills

• Proficient in office management software and tools.
• Strong organizational and multitasking abilities.
• Excellent customer service and communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of basic medical terminology is advantageous.
• Experience with scheduling and calendar management.
• Ability to work under pressure and meet deadlines.
• Familiarity with data entry and record-keeping systems.