Our company is seeking a highly skilled Executive Assistant to provide high-level administrative and operational support to the Top Management. This role involves handling key communications, procurement coordination, and financial documentation to ensure seamless day-to-day operations. The position reports directly to Senior Management.

Key Responsibilities:

Administrative Support:

• Screen and manage incoming emails and correspondence on behalf of Top Management.
• Arrange travel plans, including visa processing and itinerary preparation.
• Provide comprehensive administrative support, including scheduling meetings, preparing agendas, and drafting minutes.

Procurement Coordination:

• Liaise with suppliers, principals, and service providers for operational contracts and procurement activities.
• Coordinate with the Finance Department on bank-related issues, including Letters of Credit (LCs) and Bank Guarantees.
• Facilitate online orders and supplier payments in collaboration with the Procurement team.

Document & Contract Management:

• Review and maintain supplier and principal contracts.
• Draft and manage official correspondence, including emails, letters, and reports.
• Ensure the confidentiality and proper archiving of sensitive documents.

Financial Coordination:

• Assist in preparing documents related to LCs and Bank Guarantees.
• Support supplier payments and tender-related financial documentation.
• Assist in the renewal of current accounts and compliance with regulatory requirements.

Communication & Collaboration:

• Act as the point of contact for internal teams and external stakeholders.
• Arrange and coordinate meetings with suppliers, service providers, and internal teams.
• Communicate updates effectively to Management.

Desired Qualifications & Experience:

• Diploma or Bachelor's degree in any field, preferably in Business Administration.
• 5-7 years of experience in executive support or procurement-related roles.
• Experience managing banking documents such as LCs and Bank Guarantees is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with procurement processes and financial documentation.

Skills

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High level of professionalism, confidentiality, and integrity.
• Ability to multitask and work under pressure in a fast-paced environment.
• Fluency in Hindi is required.