The Secretary position in Kuwait is a vital role within the Administration Support Services sector, providing essential support to ensure the smooth operation of the office. The ideal candidate will possess a blend of organizational skills, attention to detail, and the ability to communicate effectively with various stakeholders. This role requires a proactive individual who can manage multiple tasks efficiently while maintaining a professional demeanor. The Secretary will be responsible for a range of administrative duties that contribute to the overall productivity of the team.

Responsibilities:

1. Manage and organize office communications, including emails, phone calls, and correspondence.
2. Schedule and coordinate meetings, appointments, and travel arrangements for executives.
3. Prepare and maintain accurate records, reports, and documentation.
4. Assist in the preparation of presentations and other materials for meetings.
5. Handle confidential information with discretion and professionalism.
6. Support the team in project management and follow-up on action items.
7. Maintain office supplies and equipment, ensuring everything is well-stocked and functional.
8. Provide exceptional customer service to clients and visitors.
9. Assist in onboarding new employees and training administrative staff.
10. Implement and improve administrative processes for greater efficiency.

Preferred Candidate:

1. Strong organizational and time management skills.
2. Excellent verbal and written communication abilities.
3. Proficiency in office software, including Microsoft Office Suite.
4. Ability to work independently and as part of a team.
5. Detail-oriented with a commitment to accuracy.
6. Professional demeanor and appearance.
7. Adaptability to changing priorities and tasks.
8. Experience in handling sensitive information.
9. Strong problem-solving skills.
10. Ability to multitask effectively.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong typing and data entry skills.
• Excellent organizational and planning abilities.
• Effective communication and interpersonal skills.
• Ability to manage time and prioritize tasks efficiently.
• Familiarity with office equipment (printers, copiers, etc.).
• Basic knowledge of bookkeeping and financial management.
• Strong attention to detail and accuracy.