Job Title: Office Administrator

Job Summary:

We are looking for a highly organized and detail-oriented Office Administrator to manage our office’s administrative functions. The ideal candidate will be a proactive problem-solver with strong communication skills and the ability to multitask in a fast-paced environment. This role is essential for ensuring the smooth operation of the office and supporting the team’s needs.

Key Responsibilities:

• Administrative Support: Provide general administrative support to the team, including scheduling appointments, managing calendars, and organizing meetings.
• Communication: Serve as the first point of contact for office inquiries; handle correspondence, phone calls, and emails professionally and promptly.
• Record Keeping: Maintain accurate and organized filing systems, both physical and electronic, for documents and records.
• Office Management: Oversee office supplies and inventory, placing orders as needed to ensure availability.
• Financial Tasks: Assist with basic bookkeeping, processing invoices, expense reports, and maintaining budgetary records.
• Project Coordination: Assist in the planning and execution of company events or projects, coordinating logistics and resources as required.
• Data Entry: Input and maintain data in various software applications, ensuring accuracy and confidentiality.
• Team Support: Provide support for other departments as needed, helping with various administrative tasks to facilitate work processes.

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
• Proven experience as an office administrator or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Strong problem-solving skills and a proactive approach to tasks.