PRIMARY TASKS:

1.Provides comprehensive level of assistance to ensure smooth and efficient operations.

2.Prioritizes and manages multiple projects simultaneously, and follow-up on issues in a timely manner.

3.Collects and prepares background documents for various tasks.

4.Follows the university rules and regulations.

5.Undertakes special projects to meet the objectives of the function.

6.Assists in recruitment activities:

• Tracks status of open jobs on a daily basis.
• Uses various methods to post jobs, maintain job postings and make adjustments.
• Prepares organized and accurate pool of candidates.
• Assesses CVs, shortlists them, and prescreens candidates for relevant vacancies.
• Phone screening the cv’s approved by the Manager.
• Uses effective interview and assessment techniques to establish candidate qualifications and provide applicants with accurate information on AU culture, working environment, policies and benefits.
• Sets interview appointments via phone and emails.
• Supports the team to successfully place candidates.
• Completes the required reference check on selected candidates as requested.
• Requests and ensures receipt of all required documents from selected candidates prior to employment.
• Prepares PUC letters for visa purposes as and when required.
• Performs qualification verification on selected candidates’ certificates.
• Prepares employment contracts.

7.Provides high level of administrative and clerical support to the unit:

• Arranges travel bookings for new hires.
• Ensures new employees have obtained bank accounts, login details, and ID access card, and have completed the joining duty and private health insurance forms.
• Data entry of new staff information on Human Resource Information System.
• Arranges SIM cards, handsets and grocery items for new employees and ensure delivery to designated accommodation.
• Responsible for arranging and distributing business cards to new staff, when required.

8.Assists in the arrangement of new employees’ orientation in coordination with Manager- Recruitment.

9.Coordinates the flow of information within the department or section, including handling confidential correspondence and referral matters for comment or further action to the appropriate staff member.

10.Undertakes other duties as required by the Manager- Recruitment.

Skills

ESSENTIAL SKILLS:

• Bachelor’s degree in relevant field.
• Minimum 1 year of relevant experience.
• Well developed communication and interpersonal skills.
• Highly developed organizational and time management skills.