Job Title: Female Secretary (Filipino Only)

Company: B N Food & Beverages

Location: Herafi Ardiya, Farwaniya, Kuwait (Onsite)

Employment Type: Full-time

Position Overview:

The Personal Secretary to the CEO will play a vital role in ensuring the CEO’s day runs smoothly by handling scheduling, communications, and other critical tasks. This individual will act as a trusted partner, capable of managing confidential information, anticipating needs, and ensuring that the CEO can focus on strategic goals.

Key Responsibilities:

Calendar Management: Organize and maintain the CEO’s schedule, prioritizing appointments, and ensuring seamless time management.

Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders; manage emails, phone calls, and messages.

Meeting Preparation: Coordinate and prepare for meetings by compiling documents, creating agendas, and taking minutes as needed.

Document Preparation: Draft, review, and manage correspondence, presentations, and reports.

Confidentiality: Handle sensitive information with the highest level of discretion.

Project Support: Assist with special projects, research, and data gathering as required by the CEO.

Personal Tasks: Manage personal tasks and errands for the CEO when necessary.

Qualifications:

Experience: Minimum 2 years as a Personal Secretary, Executive Assistant, or similar role supporting C-suite executives.

Skills: Exceptional organizational and multitasking abilities, with a strong attention to detail.

Communication: Strong verbal and written communication skills.

Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.

Professionalism: High level of professionalism, integrity, and discretion in handling confidential information.

Education: Any Bachelor’s Degree or Equivalent.

Skills

• Fluent in portraying an exemplary command of communication skills to exchange accurate information effectively.
• A charming persona with an ability to interact with colleagues and visitors respectfully.
• Computer literate in all MS Office software.
• Exhibiting commendable soft skills with an innate understanding of the realistic challenges in specific tasks.
• Ability to conduct assigned tasks with the help of suitable MS Office software and online tools.
• Adept at managing several tasks in a prescribed timeframe using strategic methods and a well-defined timetable.