A well-established company in Kuwait is seeking a highly organized and efficient Secretary to join our team. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask effectively. As a Secretary, you will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The secretary will be responsible for answering phone calls, managing correspondence, and maintaining files and documents. If you have a proactive mindset and are looking for a challenging and rewarding opportunity, we encourage you to apply.

Responsibilities:

1. Answer and direct phone calls in a professional and courteous manner.
2. Manage and organize daily schedules, appointments, and meetings.
3. Prepare and maintain documents, reports, and presentations.
4. Coordinate and schedule travel arrangements and accommodations.
5. Handle incoming and outgoing mail and packages.
6. Assist in the preparation of meetings and take minutes when required.
7. Maintain office supplies inventory and place orders when necessary.
8. Ensure the office is kept clean and organized.
9. Perform general clerical duties, such as filing, photocopying, and scanning.
10. Provide support to other team members as needed.

Preferred Candidate:

1. Proven work experience as a Secretary or similar role.
2. Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
3. Excellent written and verbal communication skills in English and Arabic.
4. Strong organizational and time management skills.
5. Ability to prioritize tasks and work under pressure.
6. Attention to detail and problem-solving skills.
7. Ability to maintain confidentiality and handle sensitive information.
8. Professional and friendly demeanor.
9. Ability to work independently and as part of a team.
10. High school diploma or equivalent; additional certification in office management is a plus.

Skills

• Administrative skills
• Time management
• Attention to detail
• Organization skills
• Multitasking