The Office Manager will have a variety of responsibilities including

full secretarial duties:

Primary Responsibilities:

• Intense schedule organisation- complex travel arrangements and itineraries.
•  Primary responsibility for multiple diary management- managing constant change based on priorities.
• Extensive global business travel planning.
• Produce and proof-read correspondence, documents, packs and presentations if and when required, frequently under tight time constraints.
• Manage calls and other correspondence keeping Partner priorities in mind.
• Work collaboratively with EAs in a team environment, providing back up cover for their Partners during holiday or sickness.

Office Coordinator Responsibilities:

• Direct the personnel team.
• Supervise outsources building services when required.
• Support physical space- supervising staff, external contractors, vendors, and performing quality control inspections.
• Collaborate with Firm Real Estate and oversee construction efforts.
• Act as first point of contact for the office.
• Arrange and prepare community building events- circulate events calendar and organizes activities.
• Plan and manage office budget.
• Manage all vendor services and finances in collaboration with the finance department - maintaining vendor list/invoices, meal voucher system, client expenses.
• Landlord management in collaboration with the Real Estate team.

Other Responsibilities:

• Enhance self-development through relevant training, addressing potential issues, taking on additional responsibilities, and contributing to the EA department.
•  Organize client and internal conferences and personnel committees within the Firm when required