Founder Office Executive Job Overview

Hala Holdings is seeking a highly organized, proactive, and execution-oriented Founder Office Executive to support the Founder in coordinating strategic initiatives, business operations, governance activities, and special projects across multiple business sectors.

This role is designed for an ambitious professional who enjoys working directly with leadership, managing priorities, coordinating stakeholders, and ensuring that key initiatives move from planning to execution. The successful candidate will serve as an extension of the Founder’s Office, helping maintain operational discipline, project visibility, and organizational alignment across the Group.

The position offers exceptional exposure to business strategy, corporate development, investment initiatives, governance frameworks, and new venture development within a growing diversified business group.

About Hala Holdings

Hala Holdings is a diversified investment and operating group focused on building sustainable businesses across healthcare, professional services, technology-enabled solutions, and other strategic sectors. The Group is committed to long-term value creation through disciplined execution, strong governance, innovation, and continuous organizational development.

The Founder’s Office serves as the central coordination function for strategic planning, project oversight, stakeholder engagement, and executive decision support.

Key Responsibilities Founder Office Support

• Manage the Founder’s schedule, meetings, travel arrangements, and priority commitments.
• Prepare meeting agendas, minutes, briefing notes, and follow-up action trackers.
• Coordinate communication between the Founder and internal or external stakeholders.
• Maintain confidential records, reports, and strategic documentation.

Project Coordination

• Support execution of strategic projects across multiple business units.
• Track deliverables, deadlines, milestones, and action items.
• Monitor project progress and prepare status updates for leadership review.
• Ensure accountability through systematic follow-up with stakeholders.

Research & Business Analysis

• Conduct market research, industry analysis, competitor reviews, and opportunity assessments.
• Gather and organize information to support investment, partnership, and business development decisions.
• Prepare summaries, reports, dashboards, and management presentations.

Governance & Administration

• Assist in preparing board materials, management reports, and governance documentation.
• Maintain document control, meeting records, and corporate correspondence.
• Support implementation of policies, procedures, and organizational initiatives.

Cross-Functional Coordination

• Work closely with finance, operations, HR, marketing, legal, and external advisors.
• Facilitate communication and collaboration across different business functions.
• Support process improvement initiatives and organizational efficiency projects.

Qualifications

• Bachelor's degree in Business Administration, Management, Finance, Economics, Engineering, or a related discipline.
• 2–5 years of experience in executive support, project coordination, business analysis, consulting, administration, or similar roles.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills in English.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently while managing multiple priorities.
• Strong attention to detail and commitment to execution.

Preferred Qualifications

• Experience supporting senior executives, founders, or business owners.
• Exposure to corporate governance, project management, or business planning activities.
• Familiarity with reporting, KPI tracking, and business documentation.
• Arabic language skills are an advantage but not mandatory.

Required Skills

• Executive coordination and administrative support
• Project tracking and follow-up management
• Research and analytical thinking
• Business writing and presentation preparation
• Time management and prioritization
• Stakeholder communication
• Problem-solving and critical thinking
• Microsoft Office Suite (Excel, PowerPoint, Word)
• Report preparation and documentation control

What Success Looks Like

Within the first 12 months, the successful candidate will:

• Establish a structured Founder Office operating rhythm.
• Maintain accurate tracking of strategic projects and initiatives.
• Improve visibility of priorities, deadlines, and action items.
• Support leadership decision-making through timely reporting and analysis.
• Enhance coordination across business units and stakeholders.
• Contribute to the successful execution of key Group initiatives.

Career Growth Opportunity

This role is designed as a high-exposure leadership development position. Exceptional performers may progress into Business Operations, Corporate Strategy, Project Management, Governance, or Business Development roles within the Group as the organization expand