Job Purpose

This position is responsible for all payments of goods and services necessary for the basic operations of company as per Zajil / KEMS

Management Corporate Policy & procedures. Key responsibilities include processing payments for international suppliers, cost allocation, close financial books on monthly basis and preparing yearly budget for the management.

Key Responsibilities

• Receive service orders in the ZEO for billing and verify with contract or LPO and make the necessary changes.

• Billing of recurring contracts, timely preparation of invoices for corporate customers based on service implementation date.

• Timely Preparation of customer invoices and coordinating with collection team for the delivery of invoices.

• Reconciliation of invoices with customer and report to the management for missing invoices.

• Preparing and maintain monthly aging report for all the customers.

• Make necessary changes in recurring contracts and prepare invoices based on revised contracts.

• Process cancellation of recurring contracts.

• Keep up-to-date record of cancelled contracts and update in the GP.

• Issue credit notes and take necessary approval for price difference based on service level agreements and service utilization report.

• Keep up-to-date record of service orders in excel sheets and prepare monthly invoices details for customers

• Coordinate with sales team to resolve the issues to avoid delay invoicing due to service order date / delivery.

• Keep up-to-date record and profile of existing customers and create new customers’ profile.

• Maintain and update the CRM Zajil / KEMS System with GP invoice reference number and recurring contract number.

• Guide the collection team in applying payments to respective invoices and pass entry to write off exchange difference when required.

• Coordinate with the collection team and representative for feedback on correction of invoices and issue credit notes when required.

• Coordinate with External and internal auditors for periodic closing of accounts

• Prepare status report of service order implemented, in progress & exceeding date.

• Create, Maintain, and update all international Bandwidth and hardware vendor accounts.

• Verification of Bandwidth / hardware invoices to ensure cost of the bandwidth/Hardware purchase is justified with revenue.

• Validate the RFP of customer related to Hardware/Bandwidth purchases with customer service orders.

• Coordinate with Carriers / international sales and service department for customer bandwidth costing.

• Coordinate with Carrier/international sales and service department for the revision of bandwidth price.

• Maintain and update fixed asset register.

• Reconciliation of fixed register with general ledger.

• Compare actual cost with budgeted cost and report to management if there is any variance.

• Verify supplier payment orders.

• Reconciliation general ledger accounts.

• Coordinate with External and internal auditors for periodic closing of accounts.

• Maintain supplier cost details.

• Coordinate with MOC Liaison department/carrier service department and to ensure cancellation order has been send to respective bandwidth providers if there any customer needs to cancel their circuit.

• Provide reports from active services based on service class as required by Management.

Skills

Education:

• Bachelor’s Degree in Finance or any related fields or equivalent

Knowledge

• Monthly aging report.

• Billing reconciliation reports

• Ability to work independently.

• Preparing reports for managers on request.

• Updated on knowledge in their field of expertise.

Experience:

• 3 - 5 years or more of experience in the same position or field.

Job Competencies / Skills

• Problem Solving skills

• Verbal and written communication skills

• Interpersonal and negotiating skills

• Detail Oriented