• Manage the CEO's calendar, schedule appointments, and coordinate meetings.
• Handle phone calls, emails, and other communications on behalf of the CEO, demonstrating professionalism and discretion.
• Draft and proofread correspondence, reports, and other documents.
• Coordinate travel arrangements, itineraries, and accommodations for the CEO.
• Maintain accurate and organized records, files, and databases.
• Prepare and distribute meeting minutes and follow up on action items.
• Oversee the smooth operation of the executive office, including managing office supplies, equipment, and facilities.
• Collaborate with other executives and team members on cross-functional initiatives.
• Act as a liaison between the CEO and various departments within the organization.
• Utilize various office software and tools for efficient document management, scheduling, and communication.
• Performing accurate research and analysis.
• Taking dictation and writing correspondence.
• Creating and organizing information and generating reference tools for easy use.
• Operating and maintaining office equipment.
• Professionally greeting and receiving guests and clients.
• Ensuring efficient and effective administrative information and assistance.

Skills

• Bachelor's degree in business administration, communications, or a related field.
• Proven experience as an executive secretary or administrative assistant supporting high-level executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Methodical thinker with detailed research proficiencies.
• Proficient in office software (Microsoft Office suite, email, calendar applications).
• Ability to handle sensitive information with confidentiality and discretion.
• Thorough understanding of clerical and secretarial principles.
• Excellent interpersonal skills and the ability to work well in a team.
• Flexibility and adaptability to changing priorities and deadlines.