Job Purpose
This position is responsible for all payments of goods and services necessary for the basic operations of company as per Zajil / KEMS
Management Corporate Policy & procedures. Key responsibilities include processing payments for international suppliers, cost allocation, close financial books on monthly basis and preparing yearly budget for the management.
Key Responsibilities
• Receive service orders in the ZEO for billing and verify with contract or LPO and make the necessary changes.
• Billing of recurring contracts, timely preparation of invoices for corporate customers based on service implementation date.
• Timely Preparation of customer invoices and coordinating with collection team for the delivery of invoices.
• Reconciliation of invoices with customer and report to the management for missing invoices.
• Preparing and maintain monthly aging report for all the customers.
• Make necessary changes in recurring contracts and prepare invoices based on revised contracts.
• Process cancellation of recurring contracts.
• Keep up-to-date record of cancelled contracts and update in the GP.
• Issue credit notes and take necessary approval for price difference based on service level agreements and service utilization report.
• Keep up-to-date record of service orders in excel sheets and prepare monthly invoices details for customers
• Coordinate with sales team to resolve the issues to avoid delay invoicing due to service order date / delivery.
• Keep up-to-date record and profile of existing customers and create new customers’ profile.
• Maintain and update the CRM Zajil / KEMS System with GP invoice reference number and recurring contract number.
• Guide the collection team in applying payments to respective invoices and pass entry to write off exchange difference when required.
• Coordinate with the collection team and representative for feedback on correction of invoices and issue credit notes when required.
• Coordinate with External and internal auditors for periodic closing of accounts
• Prepare status report of service order implemented, in progress & exceeding date.
• Create, Maintain, and update all international Bandwidth and hardware vendor accounts.
• Verification of Bandwidth / hardware invoices to ensure cost of the bandwidth/Hardware purchase is justified with revenue.
• Validate the RFP of customer related to Hardware/Bandwidth purchases with customer service orders.
• Coordinate with Carriers / international sales and service department for customer bandwidth costing.
• Coordinate with Carrier/international sales and service department for the revision of bandwidth price.
• Maintain and update fixed asset register.
• Reconciliation of fixed register with general ledger.
• Compare actual cost with budgeted cost and report to management if there is any variance.
• Verify supplier payment orders.
• Reconciliation general ledger accounts.
• Coordinate with External and internal auditors for periodic closing of accounts.
• Maintain supplier cost details.
• Coordinate with MOC Liaison department/carrier service department and to ensure cancellation order has been send to respective bandwidth providers if there any customer needs to cancel their circuit.
• Provide reports from active services based on service class as required by Management.
Skills
Education:
• Bachelor’s Degree in Finance or any related fields or equivalent
Knowledge
• Monthly aging report.
• Billing reconciliation reports
• Ability to work independently.
• Preparing reports for managers on request.
• Updated on knowledge in their field of expertise.
Experience:
• 3 - 5 years or more of experience in the same position or field.
Job Competencies / Skills
• Problem Solving skills
• Verbal and written communication skills
• Interpersonal and negotiating skills
• Detail Oriented