Job Summary:

We are seeking a highly organized and detail-oriented Secretary - Purchasing to join our team in the construction industry. The ideal candidate will support the purchasing department by managing daily administrative tasks, ensuring the smooth and efficient operation of the procurement process, and maintaining accurate records. This role requires excellent communication skills, proficiency in office software, and a strong understanding of purchasing and supply chain processes in the construction sector.

Key Responsibilities:

• Administrative Support: Provide administrative assistance to the purchasing department, including handling correspondence, scheduling meetings, and maintaining files.
• Purchase Orders: Prepare and process purchase orders, ensuring accuracy and compliance with company policies and procedures.
• Supplier Communication: Communicate with suppliers to obtain quotations, negotiate prices, and confirm delivery schedules.
• Record Keeping: Maintain and update records of purchases, pricing, and other relevant data. Ensure all records are accurate and up-to-date.
• Inventory Management: Assist in monitoring inventory levels and coordinate with suppliers to ensure timely delivery of materials.
• Invoice Processing: Verify and process invoices for payment, ensuring that all invoices match purchase orders and delivery receipts.
• Documentation: Prepare reports and documentation as required, ensuring all paperwork is completed accurately and in a timely manner.
• Compliance: Ensure all purchasing activities comply with company policies and industry regulations.
• Problem Solving: Address and resolve any issues related to orders, deliveries, or payments in a timely and efficient manner.
• Support Team: Collaborate with other departments, including finance, operations, and project management, to support the overall purchasing function.

Qualifications:

• Education: High school diploma or equivalent. A degree or diploma in Business Administration, Supply Chain Management, or a related field is preferred.
• Experience: Minimum of 2-3 years of experience in an administrative role, preferably within the construction industry or a purchasing department.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills in both Arabic and English.
• Attention to detail and the ability to maintain accurate records.
• Knowledge of procurement processes and supply chain management.

Personal Attributes:

• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Ability to handle multiple tasks and prioritize effectively.

Working Conditions:

• Full-time position based in Amman, Jordan.
• Office environment with occasional visits to suppliers or construction sites.
• Standard working hours, with flexibility required during peak project periods.