Executive Secretary

الكويت
  • Prepare correspondence with clients/suppliers and principles.
  • Receive fax, emails and distribution to concerned staff of department.
  • Provide secretarial, clerical and administrative support to other team member of department.
  • Attend customer telephone calls, prepare and distribute meeting notes.
  • Prepare and submit DSRS, attendance report, contract reviews for obtaining budget approvals for taking orders in hand.
  • Arrange meeting, hotel and travel reservations for department personnel.
  • Handle petty cash and reconcile local petty cash purchases on weekly basis with accounts department.
  • Coordinate with various departments for smooth functioning of the department.
  • Coordinate with sales department and Provide support on tender related activities.
  • Obtain competitive quotes from principals and alternate suppliers.
  • Check the bank guarantee to be used for enquiry and prepare costing sheet with relevant input.
  • Prepare quotation for enquiry with necessary supporting documents and procure approval from department Manager.
  • Prepare sales order and contract terms, arrange Bank guarantee, process sales order and coordinate order placement with procurement department.
  • Compile and analyze sales figures of all department.
  • Ensure an efficient tracking systems of all event paper work.

Skills

  • Bachelor degree in any discipline
  • MS Office
  • 2-3 years of experience in secretarial and sales coordination work.
تاريخ النشر: ٢٣ يناير ٢٠٢٥
الناشر: Bayt
تاريخ النشر: ٢٣ يناير ٢٠٢٥
الناشر: Bayt