Executive Personal Assistant

Job Title: Executive Personal Assistant – KWT


Job Description:

Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.

Core Responsibilities:
This position includes but does not limit to the following:


  • Assist with day-to-day operations of company-wide Admin functions.
  • Manage, prioritize, screen, and monitor the Managing Director's correspondence including calls, emails, posts, and fax to ensure that they are dealt with appropriately.
  • Setup and coordinate meetings and appointments and manage schedules to enhance effective time management.
  • Create, transcribe, and distribute meeting agendas and minutes.
  • Responsible for managing the day-to-day operations of the admin department for the company and all its sister concerns
  • Liaison with and supervision over the work of the PRO relating to the transfer and renewal of company licenses and vehicles registration and family members documents.
  • Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.
  • Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.
  • Maintains an up-to-date database of company licenses (and staff residencies, if required).
  • Coordinate and report on business trips
  • Supervise managing company documents and archives through the Admin Assistant and Office Assistant.
  • Report on project management software (Asana) on all activities to top management and follow up on overdue tasks with all functional heads and staff
  • Obtain Management approval on agreement / Transactions / Payments, etc as deemed necessary
  • Serve as an aide to the family and liaise with the office
  • Conducts research and analysis tasks are required.
  • Assist in the centralized filing and archiving of documents.
  • Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.
  • Occasionally handles confidential and non-routine information.
  • Any other task as required by the management.


Travel Management:

  • Maintain travel-related arrangements & schedules
  • Responsible for airplane reservations, tour arrangements, hotels reservations, car rentals, and special excursions for the family
  • Process visa application
  • Coordinate and report on business trips
  • Must have basic knowledge about Europe & US travel bookings and arrangements
  • Must have good communications and sales skills.
  • Computer skills are a must to navigate through modern reservations systems 


Education and Experience:

  • Bachelor’s Degree. Certification in a relevant field is a plus
  • Prior working knowledge/experience in administration work
  • Experience with document management systems
  • Knowledge of Kuwait law practices
  • Knowledge of applicable document development processes
  • Communication Proficiency
  • Willingness to learn


Key Job Skills and Competencies:

  • Planning and organizational skills
  • Able to adapt to changing priorities and demands
  • Deadline-driven
  • Willingness to learn
  • Strong verbal and written communication skills
  • Sound judgment and decision-making skills
  • Able to effectively handle sensitive and confidential information
  • Information collection and management
  • Ability to work effectively as part of a team
  • Able to work well under pressure


Language Skills:

  • Excellent oral and written communication skills in English. Arabic language is an added advantage.


Job Type:

●      Full-time

تاريخ النشر: ٣٠ يوليو ٢٠٢٢
الناشر: Tanqeeb.com

تاريخ النشر: ٣٠ يوليو ٢٠٢٢
الناشر: Tanqeeb.com