A Leading General Trading Company is looking for an experienced professional to fill in the position of Executive Secretary with min 3 years of experience.

Requirements: 

• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc

• Attend meetings and keep minutes

• Receive and screen phone calls and redirect them when appropriate

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• Make travel arrangements for executives

• Handle confidential documents ensuring they remain secure

• Prepare invoices or financial statements and provide assistance in bookkeeping

• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Conduct research and prepare presentations or reports as assigned Skills

• Proven experience as executive secretary or administrative supervisory role

• Proficient in MS Office applications

• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

• Familiarity with basic research methods and reporting techniques

• Excellent organizational and time-management skills

• Outstanding communication and negotiation abilities

• Integrity and confidentiality

• Degree in business administration or relative field (equivalent experience)

• Fluency in English and Arabic.